Cheat Sheet

Modifié le : 23 September 2024

Paper documents

A. Scan documents as soon as they are received

Group documents of the same type (invoices, sale receipts or other documents to be filed) to process them in batches
- Group documents by format (single page, multiple pages and/or double-sided)
Ensure that the quality is good to avoid OCR error
Write « @ » on the documents to identify them as scanned

B. Document classification

Go to Document classification (Accounting Menu / Document status)
- Identify documents by type (purchase invoice, sale, documents to file, etc.) then click Save
- Remember that you can apply a document type to an entire batch

Note: Documents classified as purchases or sales are sent to Document validation. Data extraction is usually completed in less than 12 hours.

Document review

Go to Reviewing (Accounting menu /Document status/Reviewing/Documents to review).
Check if you have documents classified as « Wrong types » or « Unreadable ». They should be corrected and returned to the OCR to avoid delaying document processing.

C. Document validation

D. Payment and receipt in Aleop

Go to Incomings (Accounting menu/ Document status)
Purchases are in the « To pay » category and sales are in « To receive »
Make sure that the payment date corresponds to the desired accounting month in your accounting software

E. Synchonizing with your accounting software

Click on the “Aleop” button in the menu bar
Click on the « Start » button
Select which transactions you wish to import and click on the « Run » button
Once the import is completed, the entries are visible in your accounting software

F. Complete the current month’s accounting