Work routine

Modified on: November 14, 2024

Supplier registration

With the use of Aleop, it is easy to migrate to an accrual accounting system. By combining the optimal use of Aleop and the features of Acomba, Acomba GL, and Acomba Suppliers, you greatly minimize the number of accounting entries to be made.

Your transactions

Aleop Web Transactions

All entries where the first line of the explanatory note begins with Aleop.

Scan your paper documents or send your electronic documents to your Aleop account.
Identify the type of documents (Document Classification).
Validation of documents in Aleop Web.
Importing entries into Acomba (Synchronization).
Do not delete entries in the customer or supplier modules. They must first be transferred to the General Ledger.

Payments and Deposits in Acomba

Make your payments for your accounts payable in Acomba.
Make your payments by check in Acomba.
Ensure that all your payments and deposits are recorded.

Before transferring the modules to accounting

Make a "Backup copy before transfer" in File > Backup copy.

Transfer of your modules used in accounting

If you use modules, make a "Detailed consultation" to verify your transactions.
Keep all your Reports, they are your Accounting books.
Produce the "Report" (Detailed transfer) of your module "Client > Daily report".
Produce the "Report" (Detailed transfer) of your module "Supplier > Weekly report".
Produce the "Report" (Detailed transfer) of your module "Payroll (Report) / Payroll journal".
Produce the "Discount report"of your module "Payroll (Report) / Discount journal".

Make a Synchronization with Aleop after each productions of a Daily and weekly report to transfer these transaction entries to Aleop. You need
to do it before modifying the entries of transactions from your accounts receivable and accounts payable modules.

Make your final entries

Transfer your "Batches" in "Accounting > Batches" if applicable.
Record your monthly entries such as bank fees, loans, and others.

Steps before "month-end"

Reconcile your "Control accounts" in "Accounting > Reconciliation" such as customer cash, credit cards, GST and QST, accounts receivable, accounts payable.
Do the "GST and QST reports" in "Deferred processing" after entering the date.
Do "Self-reconciliation" of your bank accounts if your Financial Institution can provide your OFX file in "Accounting > Auto-reconciliation".
Perform the "Reconciliation" of your bank accounts, credit card in "Accounting > Reconciliation" and produce the Reports of each account, once reconciled.
Re-export the entries into Aleop (Synchronization), if you have made corrections in your General ledger following your steps before the end of the month.

Produce your "monthly reports"

Produce the Trial balance report in Accounting > Financial reports.
Produce the Bilan in Accounting > Financial reports.
Produce the Income statement in Accounting > Financial reports.
Produce the Verification of used records in Entry > Utilities > Verification of used records.

Backup copy.

Make a Backup before closing in File > Backup copy. Keep it online if possible.

Month-end in Acomba

Produce "Month-end" in Entry > Accounting > Month-end.
Update Aleop after closing with the (Synchronization).

Automated filing and filing in Aleop Web.

Automated filing available on the web via Transaction Tracking/Search Screen.
In Unclassified documents via Folder > Explorer, do the ranking.
Scan all your documents.

Your indicators

Custom indicators
Balance sheet indicators
Income statement indicators
Dairy production indicators

Transactions in the General Ledger

With the use of Aleop, it is easy to migrate to accrual accounting. If your choice is to maintain cash accounting, here is a work routine for optimal use of Aleop with the features of Acomba.