{"id":3297,"date":"2025-03-06T11:07:08","date_gmt":"2025-03-06T16:07:08","guid":{"rendered":"https:\/\/www.aleop.ca\/?post_type=study_cases&#038;p=3297"},"modified":"2025-03-20T16:11:30","modified_gmt":"2025-03-20T20:11:30","slug":"panier-extra-accounting-optimization","status":"publish","type":"study_cases","link":"https:\/\/www.aleop.ca\/en\/etude-de-cas\/panier-extra-accounting-optimization\/","title":{"rendered":"Panier Extra\u00a0"},"content":{"rendered":"<h2 class=\"wp-block-heading\">A little bit of context<\/h2>\n\n\n\n<p>Located in Qu\u00e9bec, Panier Extra is an independent grocery store known for its local and personalized management. Like many businesses, it has to juggle a high volume of invoices, payment tracking, and supplier management. These administrative tasks took up valuable time, often at the expense of strategic priorities.<\/p>\n\n\n\n<p>In 2024, Julie-Sarah Leblanc-V\u00e9zina, the Director of Administration, decided to optimize accounting management to eliminate repetitive tasks. In September, she integrated Aleop into her daily routine, transforming the way she works.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The company\u2019s challenges<\/h2>\n\n\n\n<p>Before Aleop, managing administrative tasks was a real headache. Julie-Sarah spent every Thursday entering and processing invoices, a long and tedious process that prevented her from focusing on other responsibilities.&nbsp;<\/p>\n\n\n\n<p>With a large volume of paper and digital invoices, printing, filing, and manual transcription increased the risk of errors and slowed down operations. Fridays were then dedicated to payments, further adding to her workload. It became urgent to find a solution to automate tasks and optimize her time.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">An impressive time save<\/h2>\n\n\n\n<p>\"Last Monday, I arrived with 74 invoices to process. Thanks to Aleop, I finished in 2 hours. If I had to do everything manually, it would have taken me at least 2 days!\" shares Julie-Sarah.<\/p>\n\n\n\n<p>This time-saving of nearly 90% transforms her work weeks, allowing her to focus on essential responsibilities, such as analyzing operations or managing human resources.&nbsp;<\/p>\n\n\n\n<p>\"Aleop is much more detailed and faster than manual entry. I\u2019ve easily reduced more than half of the time spent managing invoices.\"&nbsp;<\/p>\n\n\n\n<p>In addition to its speed, Aleop offers better accuracy. \"Aleop detects duplicates and alerts me immediately, which prevents me from paying an invoice twice.\" <\/p>\n\n\n\n<p>Document management is also much smoother. \"I can retrieve my documents directly from Aleop, without having to search through a pile of invoices.\"<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/www.aleop.ca\/wp-content\/uploads\/2025\/03\/Panier-Extra-3.png\" alt=\"\" class=\"wp-image-3695\" style=\"width:556px;height:auto\" srcset=\"https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/03\/Panier-Extra-3.png?lossy=1&ssl=1 1200w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/03\/Panier-Extra-3-300x158.png?lossy=1&ssl=1 300w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/03\/Panier-Extra-3-1024x538.png?lossy=1&ssl=1 1024w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/03\/Panier-Extra-3-768x403.png?lossy=1&ssl=1 768w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/03\/Panier-Extra-3-18x9.png?lossy=1&ssl=1 18w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/03\/Panier-Extra-3.png?lossy=1&w=240&ssl=1 240w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/03\/Panier-Extra-3.png?lossy=1&w=480&ssl=1 480w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/03\/Panier-Extra-3.png?lossy=1&w=960&ssl=1 960w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">A tool that replaces the need to hire&nbsp;<\/h2>\n\n\n\n<p>Julie-Sarah considers Aleop a more cost-effective solution than hiring an employee. \"For an independent grocery store, it's an ideal tool. It's like having an employee that's always available, with no need for training or absence management.\"<\/p>\n\n\n\n<p>She adds, \"With Aleop, one person is enough to do the work of two. After the first year, only the subscription fees remain, and it's much cheaper than a salary.\"&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Promising prospects<\/h2>\n\n\n\n<p>Having already significantly reduced her management time and improved efficiency, Julie-Sarah still sees potential in Aleop. \"My next step is to leverage financial indicators, such as analyzing ratios by product groups, sales, and losses, to better understand and use this information to optimize our operations.\"&nbsp;<br><br>With Aleop's analytics tools, she will be able to track her cash flow in real time, compare the performance of different product categories, and monitor cumulative revenue trends.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/www.aleop.ca\/wp-content\/uploads\/2025\/02\/Panier-Extra-1.png\" alt=\"\" class=\"wp-image-3627\" srcset=\"https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/02\/Panier-Extra-1.png?lossy=1&ssl=1 1200w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/02\/Panier-Extra-1-300x158.png?lossy=1&ssl=1 300w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/02\/Panier-Extra-1-1024x538.png?lossy=1&ssl=1 1024w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/02\/Panier-Extra-1-768x403.png?lossy=1&ssl=1 768w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/02\/Panier-Extra-1-18x9.png?lossy=1&ssl=1 18w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/02\/Panier-Extra-1.png?lossy=1&w=240&ssl=1 240w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/02\/Panier-Extra-1.png?lossy=1&w=480&ssl=1 480w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2025\/02\/Panier-Extra-1.png?lossy=1&w=960&ssl=1 960w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">An essential tool for SMEs&nbsp;<\/h2>\n\n\n\n<p>Panier Extra's experience demonstrates how the right solution can transform a small business's administrative processes. By eliminating repetitive tasks, cutting costs, and streamlining management, Aleop has become much more than just a tool\u2014it\u2019s a strategic ally.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Software designed to simplify the daily life of managers&nbsp;<\/h2>\n\n\n\n<p>\u201cThese are the kinds of software that make everything so much simpler and faster,\u201d says Julie-Sarah. In just a few months, Aleop has become essential to her daily work. \u201cThis software is now my go-to, and I couldn\u2019t do without it. There would be no other option for me. A tool like this truly simplifies my everyday life.\u201d&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Results<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>[90% de temps \u00e9conomis\u00e9] sur la gestion des factures.<\/li>\n\n\n\n<li>[L'\u00e9quivalent d'un employ\u00e9] toujours disponible.<\/li>\n\n\n\n<li>[\u00c9viter les doublons] lors des paiements aux fournisseurs.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>\"Last Monday, I arrived with 74 invoices to process. Thanks to Aleop, I finished everything in about 2 hours. If I had to do it all manually, it would have taken me at least 2 days!\"<br \/>\n\u2013Julie-Sarah Leblanc-V\u00e9zina - Directrice de l\u2019administration<\/p>","protected":false},"featured_media":3611,"template":"","class_list":["post-3297","study_cases","type-study_cases","status-publish","has-post-thumbnail","hentry"],"blocksy_meta":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>\u00c9tude de cas : Panier Extra \u2022 Aleop<\/title>\n<meta name=\"description\" content=\"Panier Extra a r\u00e9duit de 90% son temps de gestion gr\u00e2ce \u00e0 Aleop. D\u00e9couvrez comment cette \u00e9picerie a automatis\u00e9 sa comptabilit\u00e9!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.aleop.ca\/en\/etude-de-cas\/panier-extra-accounting-optimization\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"\u00c9tude de cas : Panier Extra \u2022 Aleop\" \/>\n<meta property=\"og:description\" content=\"Panier Extra a r\u00e9duit de 90% son temps de gestion gr\u00e2ce \u00e0 Aleop. 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