The Aleop mobile app is designed to allow businesses to digitize their purchase and sales invoices directly from their mobile device, anytime and anywhere. This solution aims to eliminate the manual steps involved in collecting and transferring accounting documents, while ensuring their immediate integration into your Aleop workspace.<\/p>\n\n\n\n
Documents captured via the mobile app are automatically transferred and can either be sent for data extraction automatically or held for classification in your Aleop environment in under a minute. The app is available for free on the Google Play Store<\/strong> and the\u00a0App Store.<\/strong><\/p>\n\n\n\n
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Key features<\/h2>\n\n\n\n\n\n\n\n
The Aleop mobile app includes a targeted subset of essential technical features, focused on capturing, annotating, classifying, and securely transmitting your purchase and sales invoices. Every available action is designed to ensure full compatibility and immediate synchronization with your Aleop environment. The app\u2019s key features include:<\/p>\n\n\n\n
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Document scanning:<\/strong> Scan your business documents efficiently using the built-in camera module, with automatic format optimization for digital processing. <\/li>\n\n\n\n
Annotation:<\/strong> Add a note directly on the file to better retain information or communicate with a team member. <\/li>\n\n\n\n
Classification:<\/strong> Select the document type to send it directly to data extraction. <\/li>\n\n\n\n
Secure transmission:<\/strong> File transmission via encrypted protocol, ensuring data integrity and confidentiality during transfer to Aleop servers.<\/li>\n<\/ul>\n\n\n\n
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Why use the Aleop app?<\/h2>\n\n\n\n\n\n\n\n
The Aleop mobile app is specifically designed to streamline document management in the field. By reducing intermediate steps and ensuring immediate, secure transmission, the app allows users to quickly add documents to the Aleop work environment.<\/p>\n\n\n\n
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Never lose a document again<\/strong><\/p>\n\n\n\n
Scan your invoices and receipts as soon as the transaction happens\u2014at the office, on the go, or at a supplier\u2019s location. Perfect for teams in the field: everyone can send documents directly, without delay.<\/p>\n\n\n\n
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Aleop-certified mobile app<\/strong><\/p>\n\n\n\n
Use an official solution designed to work exclusively with Aleop. Avoid compatibility issues or formatting problems caused by third-party apps.<\/p>\n\n\n\n
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Secure data transmission<\/strong><\/p>\n\n\n\n
All documents are transmitted directly from the mobile app to Aleop\u2019s secure servers, with no intermediaries. There is no local storage on the device nor on external cloud services. For example, unlike sending by email\u2014where a copy of the document can be stored by the service provider (such as Gmail, Outlook, or Yahoo)\u2014using the app ensures that no copies are made outside Aleop\u2019s secure environment.<\/p>\n\n\n\n
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Direct integration with the Aleop workflow<\/strong><\/p>\n\n\n\n
Once scanned, the documents are automatically sent for extraction in Aleop, based on their type. No action is required at the office \u2014 the documents arrive ready to be processed, making administrative follow-up easier.<\/p>\n\n\n\n
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Comparison with a third-party app<\/strong><\/p>\n\n\n\n
Criteria<\/strong><\/td>
Aleop Mobile<\/strong><\/td>
Third-party apps<\/strong><\/td><\/tr>
Direct synchronization with Aleop <\/td>
Yes <\/td>
No <\/td><\/tr>
Accounting classification at the time of capture <\/td>
Yes <\/td>
No <\/td><\/tr>
Image quality <\/td>
Resolution control and image optimization<\/td>
No specific image processing<\/td><\/tr>
Adding annotations <\/td>
Yes <\/td>
No<\/td><\/tr>
Data access and storage <\/td>
Data hosted on Aleop\u2019s secure servers<\/td>
Local storage, external cloud, or based on the app\u2019s settings<\/td><\/tr>
Aleop-certified app <\/td>
Yes<\/td>
No<\/td><\/tr>
Automated accounting processing after capture <\/td>
The Aleop mobile app offers a quick start with a simplified setup process. Upon installation, you just need to log in to your Aleop account to ensure immediate document synchronization.<\/p>\n\n\n\n
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App download<\/h3>\n\n\n\n
The Aleop mobile app is available for free on the Google Play Store<\/strong> (Android) and the App Store<\/strong> (iOS).<\/p>\n\n\n\n
To install it:<\/strong> <\/p>\n\n\n\n\n
Go to your device\u2019s app store. <\/li>\n\n\n\n
Start the installation by tapping on Install<\/strong> (Android) or Get<\/strong> (iOS). <\/li>\n\n\n\n
Once installed, open the app from the icon added to your home screen.<\/li>\n<\/ol>\n\n\n\n
Minimum system requirements<\/strong> :<\/p>\n\n\n\n
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Android 9 or higher <\/li>\n\n\n\n
iOS 12 or higher <\/li>\n\n\n\n
Active internet connection (Wi-Fi or mobile data)<\/li>\n<\/ul>\n\n\n\n
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Logging into your account<\/h3>\n\n\n\n
When you open the app for the first time, it asks for your existing Aleop username:<\/p>\n\n\n\n
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Enter your email address<\/strong> and your password<\/strong> used on Aleop.<\/li>\n\n\n\n
Click Login<\/strong> to link your mobile app with your account.<\/li>\n\n\n\n
Once you're logged in, you're ready to scan and send your documents.<\/li>\n<\/ol>\n\n\n\n
Note: <\/strong>A connection is required to sync your documents with your Aleop environment. Once your email is entered, the app remembers it for future logins. For security reasons, the password is not saved.<\/p>\n\n\n\n
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Data Security<\/h3>\n\n\n\n
The Aleop mobile app applies the same security standards as your Aleop account: <\/p>\n\n\n\n
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Secure Authentication: <\/strong>Your login information is protected by SSL\/TLS encryption during transmission. <\/li>\n\n\n\n
Secure Transfer: <\/strong>Captured documents are sent exclusively through encrypted channels to Aleop\u2019s secure servers. <\/li>\n\n\n\n
No Data Stored Locally:<\/strong> Documents are not stored on your device after successful transmission, thus reducing the risk of data loss or theft.<\/li>\n<\/ul>\n\n\n\n
Note: <\/strong>Third-party scanning apps pose a higher risk of errors. Therefore, we plan to reject any documents sent through these types of apps in the near future to ensure better quality, security, and traceability of documents submitted to Aleop.<\/p>\n\n\n\n
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Steps to send a document<\/h2>\n\n\n\n\n\n\n\n
This section outlines the steps to efficiently enter and send a purchase or sales document through the app, all the way to its full integration into your Aleop account.<\/p>\n\n\n\n