{"id":1180,"date":"2022-06-28T17:02:41","date_gmt":"2022-06-28T21:02:41","guid":{"rendered":"https:\/\/www.aleop.ca\/guides-utilisateur\/guide-utilisation\/numeriseur-numerisation\/"},"modified":"2024-07-18T15:43:06","modified_gmt":"2024-07-18T19:43:06","slug":"envoie-documents","status":"publish","type":"guides_demarage","link":"https:\/\/www.aleop.ca\/en\/guides-utilisateur\/guide-utilisation\/envoie-documents\/","title":{"rendered":"Sending documents"},"content":{"rendered":"<p>--fr<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Scanner<\/h2>\n\n\n\n<p>Pour faciliter le traitement des documents nous vous sugg\u00e9rons de:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Regroupez les documents de m\u00eame type (factures, relev\u00e9s de vente ou autres documents \u00e0 classer) dans un seul envoi<sup>2<\/sup>. Ceci facilitera la classification dans Aleop.\n<ul class=\"wp-block-list\">\n<li>Mettre les documents d\u2019une page ensemble selon leur type.<\/li>\n\n\n\n<li>Make one batch per document for multi-page documents.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Retirer les relev\u00e9s de caisse ou tout autre document coll\u00e9 ou attach\u00e9 qui peut cacher des informations.<\/li>\n<\/ul>\n\n\n\n<p><sup>1 <\/sup>Pour l\u2019entretien et autre utilisation voir le guide de l\u2019utilisateur de votre appareil.<br><sup>2 <\/sup>Pour ceux qui ont plus d'une entreprise sur Aleop, faites vos lots par entreprise.<br><span class=\"TextRun SCXP245218310 BCX9\" lang=\"FR-FR\" xml:lang=\"FR-FR\" data-scheme-color=\"@000000,,\" data-usefontface=\"true\" data-contrast=\"none\"><span class=\"NormalTextRun SCXP245218310 BCX9\"><sup>3<\/sup>Apr\u00e8s avoir num\u00e9ris\u00e9 un document papier, inscrire \u00e0 la main sur votre document un\u00a0 \u00ab @ \u00bb pour vous souvenir que ce document a \u00e9t\u00e9 num\u00e9ris\u00e9<\/span><\/span>.<\/p>\n\n\n\n\n\n<p><\/p>\n\n\n\n\n\n<p><h2>Cas non support\u00e9s&nbsp;<\/h2>\n<p>Certains formats ne sont pas pris en charge par la technologie de reconnaissance de caract\u00e8res.&nbsp;<\/p>\n<ul>\n<li>Document Excel, Word ou un \u00e9quivalent<\/li>\n<li>Document en format JPEG ou PNG<\/li>\n<li>Document qui n'est pas envoy\u00e9 en pi\u00e8ce jointe, mais int\u00e9gr\u00e9 dans le corps du message&nbsp;<\/li>\n<li>Les notes r\u00e9dig\u00e9es \u00e0 la main sur vos documents (il ne faut pas inscrire d'\u00e9l\u00e9ments sur les informations qui doivent \u00eatre lu par la reconnaissance de caract\u00e8res)<\/li>\n<\/ul>\n<h2>Types de documents<\/h2>\n<p>Voici les diff\u00e9rents types de documents et comment Aleop les traite<\/p>\n<table>\n<thead>\n<tr>\n<th rowspan=\"3\">Types of documents<\/th>\n<th colspan=\"4\">Processing<\/th>\n<\/tr>\n<tr>\n<th rowspan=\"2\">&nbsp; Extraction&nbsp;&nbsp;<br>(OCR)<span style=\"font-size: 13.3333px\">3<\/span>&nbsp;<\/th>\n<th rowspan=\"2\">&nbsp; Validation&nbsp;&nbsp;<\/th>\n<th colspan=\"2\">Classification (filing)<\/th>\n<\/tr>\n<tr>\n<th>&nbsp; Automatic&nbsp;&nbsp;<\/th>\n<th>&nbsp; To finalise&nbsp;&nbsp;<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Purchase invoice<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td>&nbsp;<\/td>\n<\/tr>\n<tr>\n<td>Sales invoice or statement<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td>&nbsp;<\/td>\n<\/tr>\n<tr>\n<td>Manual input \u2013 purchase invoice<\/td>\n<td>&nbsp;<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td>&nbsp;<\/td>\n<\/tr>\n<tr>\n<td>Manual input \u2013 sales invoice&nbsp;&nbsp;<\/td>\n<td>&nbsp;<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td style=\"text-align: center\">X<\/td>\n<td>&nbsp;<\/td>\n<\/tr>\n<tr>\n<td>Unclassified documents<\/td>\n<td>&nbsp;<\/td>\n<td>&nbsp;<\/td>\n<td>&nbsp;<\/td>\n<td style=\"text-align: center\">X<\/td>\n<\/tr>\n<tr>\n<td>Other accounting documents<\/td>\n<td>&nbsp;<\/td>\n<td>&nbsp;<\/td>\n<td>&nbsp;<\/td>\n<td style=\"text-align: center\">X<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><sup>3 <\/sup>OCR extraction stands for <em>Optical character recognition.<\/em> This is character recognition technology that reads data from a document and automatically captures information avoiding transcription.&nbsp;<\/p><\/p>\n\n\n\n<p>-<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Sending documents<\/h2>\n\n\n\n<p>Aleop allows you to group both your accounting and non-accounting documents on the web filing cabinet. The first step is to send your documents to your account. Several processes are possible, whether by email, using a mobile application or a scanner.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">E-mail&nbsp;<\/h3>\n\n\n\n<p>Each Aleop account has an aleop.ca email address which will take the form yourcompany@aleop.ca. There are two possible ways to send your electronic documents:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Documents sent by your suppliers&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Write and send an email to all your suppliers explaining that invoices can be sent to the aleop.ca email address from now on. It is important to specify that the document must be sent as an attachment and in PDF or TIFF format.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Documents sent in your current email&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Forward your emails to your aleop.ca address. Attachments will be listed in the Classification step, in the email section.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>No need to send an email per document, it is possible to add several PDF or TIFF attachments in the same email. To gain speed, it is recommended to group together documents of the same nature, for example all purchase invoices. This will create a group and it will be easier to identify the nature of the documents simultaneously during classification.&nbsp;<br>&nbsp;<br>The email text is not transferred to Aleop, the software will only import the attachment(s). Entire emails can be forwarded to the mailbox of your choice so you can see your sender's messages.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Receive a copy of the email&nbsp;<\/h3>\n\n\n\n<p>\u2022 Select the first drop-down menu and press the \u201cGeneral Info\u201d option;&nbsp;<\/p>\n\n\n\n<p>\u2022 Toggle Yes on the Receive a copy of emails line.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Mobile app&nbsp;<\/h3>\n\n\n\n<p>Several scanning mobile applications exist either on Google Play Store or Appel Store. Here are the requirements before selecting one.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The document must be scanned and not photographed;&nbsp;<\/li>\n\n\n\n<li>The document must be readable and not blurry;&nbsp;<\/li>\n\n\n\n<li>The document must be well framed (all the characters that must be read by character recognition must appear in the frame);&nbsp;<\/li>\n\n\n\n<li>The result must be clear and ideally in black and white;&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>File extension must be in PDF or TIFF format.Le principe demeure le m\u00eame pour envoyer les documents.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Combine documents of the same type (invoices, sales drafts or other documents to be filed) in a single email2. This will facilitate classification in Aleop.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Group one-page documents together according to their type.&nbsp;<\/li>\n\n\n\n<li>Do one batch per document for multi-page documents.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Remove receipts or any other pasted or attached document that may hide information.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Position the document on a flat surface and ask the application to scan it. If the document has more than one page, repeat this step.&nbsp;&nbsp;<\/li>\n\n\n\n<li>Send the document(s) to the email address votreentreprise@aleop.ca&nbsp;<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Scanner<\/h3>\n\n\n\n<p>To facilitate the processing of documents, we suggest that you:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Combine documents of the same type (invoices, sales drafts or other documents to be filed) in a single email2. This will facilitate classification in Aleop.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Group one-page documents together according to their type.&nbsp;<\/li>\n\n\n\n<li>Do one batch per document for multi-page documents.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Remove receipts or any other pasted or attached document that may hide information.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p><sup>1&nbsp;<\/sup><sup> <\/sup>For maintenance and other use see your device's user guide.&nbsp;<br><sup>2<\/sup><sup> <\/sup>For those who have more than one company on Aleop, make your batches by company.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Cases that are not supported&nbsp;<\/h3>\n\n\n\n<p>Some formats are not supported by character recognition technology.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Excel document&nbsp;&nbsp;<\/li>\n\n\n\n<li>Document in JPEG or PNG format&nbsp;<\/li>\n\n\n\n<li>Document that is not sent as an attachment but embedded in the body of the message.&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Types of documents&nbsp;<\/h3>\n\n\n\n<p>Here are the different types of documents and how Aleop processes them&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"587\" height=\"190\" src=\"https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2023\/03\/EN_111.png?lossy=1&ssl=1\" alt=\"\" class=\"wp-image-2105\" srcset=\"https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2023\/03\/EN_111.png?lossy=1&amp;ssl=1 587w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2023\/03\/EN_111-300x97.png?lossy=1&amp;ssl=1 300w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2023\/03\/EN_111-18x6.png?lossy=1&amp;ssl=1 18w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2023\/03\/EN_111.png?lossy=1&amp;w=117&amp;ssl=1 117w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2023\/03\/EN_111.png?lossy=1&amp;w=234&amp;ssl=1 234w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2023\/03\/EN_111.png?lossy=1&amp;w=352&amp;ssl=1 352w, https:\/\/eshzmn8si6u.exactdn.com\/wp-content\/uploads\/2023\/03\/EN_111.png?lossy=1&amp;w=469&amp;ssl=1 469w\" sizes=\"(max-width: 587px) 100vw, 587px\" \/><\/figure>\n\n\n\n<p><\/p>","protected":false},"parent":1175,"menu_order":0,"template":"","class_list":["post-1180","guides_demarage","type-guides_demarage","status-publish","hentry"],"blocksy_meta":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Envoie de documents &#8226; Aleop<\/title>\n<meta name=\"robots\" content=\"noindex, follow\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Envoie de documents &#8226; Aleop\" \/>\n<meta property=\"og:description\" content=\"--fr Num\u00e9riseur Pour faciliter le traitement des documents nous vous sugg\u00e9rons de: 1 Pour l\u2019entretien et autre utilisation voir le guide de l\u2019utilisateur de votre appareil.2 Pour ceux qui ont plus d&#039;une entreprise sur Aleop, faites vos lots par entreprise.3Apr\u00e8s avoir num\u00e9ris\u00e9 un document papier, inscrire \u00e0 la main sur votre document un\u00a0 \u00ab @ [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.aleop.ca\/en\/guides-utilisateur\/guide-utilisation\/envoie-documents\/\" \/>\n<meta property=\"og:site_name\" content=\"Aleop\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/SolutionAleop\/\" \/>\n<meta property=\"article:modified_time\" content=\"2024-07-18T19:43:06+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.aleop.ca\/wp-content\/uploads\/2023\/03\/EN_111.png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.aleop.ca\/guides-utilisateur\/guide-utilisation\/envoie-documents\/\",\"url\":\"https:\/\/www.aleop.ca\/guides-utilisateur\/guide-utilisation\/envoie-documents\/\",\"name\":\"Envoie de documents &#8226; 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